Time tracking tool for trades: hours and job reports from the phone, exported to payroll
Paper timesheets are the last piece of paper that has survived in many businesses, and an expensive one. They go missing on Friday, they are illegible, and at month end someone spends their evenings copying hours into payroll by hand. We build time tracking that runs on your fitter's phone: start, stop, site, materials, photo, done. The hours land per customer and per employee exactly where you need them. Our code is written by a qualified application developer, and we run our own business on tools built the same way.
- 27 references in the region
- Offices in Zurich and Lachen SZ
- Fixed price from CHF 1,900
- Live in 4 to 6 weeks
For plumbing, heating, electrical, painting, scaffolding and cleaning businesses in Zurich and around Lake Zurich, wherever the team is out on site rather than in the office.
- Time tracking module from CHF 2,500, ready in 3–6 weeks
- Runs in the browser on any phone, no app store, no training
- Exports to bexio, Abacus or Banana, with hours per site ready for invoicing
Timesheets that go missing
On Friday three sheets are missing, one is in the van, one got wet. The hours get estimated from memory.
Month end in the office
Hours typed into payroll by hand, overtime recalculated, holidays reconciled. Every typo ends up on a payslip.
Hours that never get invoiced
Small jobs, rework and travel time get lost between the site and the invoice, because nobody knows how long it really took.
What the time tracking tool includes
Clocking in on the phone
Start, pause, stop with a single tap, choose the site from a list. Works without signal too, the data syncs later.
Job report with materials and photos
Materials used, notes and photos are part of the report. The customer can sign directly on the phone.
Hours per site and per customer
You can see at any time how many hours have gone into which job and whether the quote still holds. Billable hours go straight to the invoice.
Overtime, holidays and absences
Night and Saturday supplements, holiday balances and sick days are calculated by your rules, not by hand at month end.
Export to payroll
Month-end close as a file or straight through an interface to bexio, Abacus or Banana. Your accountant gets what they need without asking.
Scheduling, optional
Who is on which site tomorrow: the plan appears in the team's Google or Outlook calendar, changes go out via WhatsApp Business.
The time tracking module starts at CHF 2,500 and is ready in 3–6 weeks. Together with CRM, a quoting tool and a customer portal it becomes a complete system from CHF 18,000 in 8–16 weeks. We build this way for ourselves too: our website analysis tool, enquiry dashboard and the analytics behind them are our own developments, and for DriveCab in Zurich the drivers log their jobs in an app that runs on the same foundation.
Our own software, live in production
DriveCab
Mobility & transport
Booking web app and SEO-strong presence for a taxi service in Zurich, online reservation, transparent route prices, and Google visibility for passengers in the region.
Xenolu
Tech & AI startup
Tech and AI startup where I am a co-founder, from the first line of code to a working MVP. Website and AI-powered web app built from the ground up.
How your time tracking gets built
Concept call
How your team reports today, which supplements apply, what your accountant needs at month end. You then receive a fixed-price quote.
Rules and master data
Employees, sites, working-time models and supplements are defined and taken over from your existing lists.
Trial on one site
After two weeks one team trials the first version on site. Anything that gets in the way there is changed before it is finished.
Integration and launch
Payroll and calendar are connected and the whole team switches over. Ongoing support is optional under a maintenance agreement.
Frequently asked questions about time tracking
Why not an off-the-shelf time tracking app?
Off-the-shelf apps are a fine start if your processes match theirs. As soon as supplements, report templates, customer signatures or the export your accountant needs are not covered, you end up working around the app. Our tool follows your process and belongs to you, with no per-employee licence.
What does time tracking cost?
The module from CHF 2,500, as part of a complete system with CRM and a quoting tool from CHF 18,000. After a short concept call you receive a fixed-price quote.
How long does it take?
The time tracking module 3–6 weeks, a complete system 8–16 weeks, depending on the rules and integrations.
Does it meet Swiss legal requirements?
The tool records start, end and breaks per day and keeps them on file, as the Swiss Employment Act requires for working-time records. Whatever else your accountant or trade association needs is settled at the concept stage.
Do staff have to install an app?
No. Time tracking runs in the browser on any phone, with an icon on the home screen. New staff are up and running in minutes, no training needed.
No more timesheets missing on a Friday.
Tell us how your team reports today and what eats time at month end. We will tell you honestly whether your own time tracking makes sense and what it would cost.
Or just call
+41 79 893 88 72Reply within one working day, personally and without a ticket system.
+41 79 893 88 72